Thank you for your interest in starting a new student organization at UC Berkeley!
New Organization Application and Registration Cycle
Organization Advising & Student Involvement Services (OASIS) works with over 1,200 student organizations and facilitates the New Organization Application process. In order to best serve our students, we ask that you carefully read through the requirements to become a New Registered Student Organization. Please preview the Spring 2024 | New Organization Application Questions and prepare any materials you may need to complete the application.
NOTE: Starting July 1st, 2024 there will be a new process to create student organizations. Updates will be posted on July 1, 2024.
New Org Application Requirements
OASIS will accept applications until Friday, January 19th, 2024, at 5:00 PM for the Spring Semester.
Please complete the following requirements with your new organization application:
Please complete the following requirements with your new organization application:
- Four Signatories complete the bCourse | Have four (4) students complete OASIS Signatory Training on bCourses by Friday, January 19th, 2024, at 5:00 PM.
- In module 5 of the Signatory Training bCourse, you will complete a google form to identify the org(s) for which you will serve as a signatory. For New Orgs, please list XXXXX for Org ID.
- Application Submission | Complete and submit the New Org Application by Friday, January 19th, 2024, at 5:00 PM.
- Draft Constitution | During the application submission process, you are required to upload a draft constitution with OASIS’s required clauses.
- Attend a New Org Orientation Session | You will RSVP for an Orientation Session when you complete the New Org Application. At the Orientation, your OASIS Advisor will go over all roles and responsibilities as an RSO leader and OASIS will verify all registration steps above.
- 1 signatory is required to attend but all are welcome.
During the New Org Orientation Session:
At the New Org Orientations Session you can expect to get a status update on your application, receive important RSO campus resource information, and meet with your assigned OASIS Advisor to go over registration items.
- 1 signatory is required to attend, however 2 are recommended. All signatories are welcome.
- Please complete the OASIS Signatory bCourse Training prior to attending the New Org Orientation
After the New Org Orientation Session:
At the end of your New Organization Orientation, your advisor will let you know which steps need to be completed or if you are fully registered. If there is anything you were not able to complete during your New Org Orientation Session, then you will have until February 2, 2024, at 5:00 PM to complete all steps outlined to you by your advisor.
Your organization will not be completely registered and recognized by OASIS until the following steps are completed:
- Signatory Terms & Conditions | All four (4) signatories must accept the Signatory Terms & Conditions on CalLink.
- OASIS will create your organization’s CalLink page and upload your signatories into your CalLink roster. Please note, that this may take OASIS staff 2-5 business days or more to complete after your New Org Orientation Session.
- OASIS will email your Signatory Terms and Conditions after your CalLink page is made.
- All four (4) signatories must then accept the Signatory Terms & Conditions on CalLink.
- Registration Form & Final Constitution | Complete and submit the Student Organization Registration Form on CalLink.
- Only one signatory needs to complete the registration form.
- Upload a final draft of your organization’s constitution
**Please note that OASIS will not deny or delay RSO status to applying organizations on the basis of their statements of purpose or uniqueness, mission statement, or other viewpoint expressed in its application.
**If the description of a new student organization in a statement of purpose or uniqueness is duplicative of one or more existing RSOs, OASIS may encourage, but not require, the applicant organization’s signatories to confer and collaborate with such RSOs. OASIS may also ask that the group’s signatories discuss this potential duplication during the required meeting with a OASIS staff member. This meeting provides a valuable opportunity for OASIS staff to help student signatories think through ways their organization can make a unique, positive contribution to the University’s RSO community.
If you have any questions, please reach out to firstname.lastname@example.org.
What are some important dates, events, and deadlines to know?
Friday, January 19th, 2024, at 5:00 PM – New Organization Application Window closes
New Organization Advising Session – RSVP when submitting your application
Friday, February 2, 2024 at 5:00 PM – RSO Registration Deadline
How to Create a New Student Organization?
- CONNECT WITH OTHERS TO CREATE A UNIQUE COMMUNITY
All you need is 4 members and a vision! Given our limited funding & space, we’re mindful of duplicate orgs. If you’re confident your org supports the needs of a new community not already on campus and in callink.berkeley.edu, please apply!
- DEFINE YOUR ORG’S PURPOSE AND MISSION
Defining your purpose and mission will help you recruit new members and also sets the framework for the creation of your org’s constitution. You can use the constitution template we have. Here’s the list of required clauses for all constitutions.
- ALIGN YOUR ORG’S VALUES WITH BERKELEY’S
Berkeley’s Principles of Community are the foundation for our orgs. If approved, we’re honored that your organization will uphold our university values & policies. There’s no tolerance for racism, hazing, discrimination, violence, & commercial activity.
- COMPLETE THE NEW ORG APPLICATION AND CONSTITUTION
You will need to list a minimum of four (4) to eight (8) students to serve as Signatories, an approved org name (no use of university trademarks like UC Berkeley/Cal), a statement of uniqueness, and your constitution. Lastly, you will select a time to attend the New Organization Advising Session with OASIS students and staff via Zoom.
- MEET THE SIGNATORY REQUIREMENTS X 4 STUDENTS
The four (4) people who intend to serve as signatories for your RSO must complete two (2) requirements: finish the bCourses Student Org Signatory Training, and accept the Signatory Terms & Conditions. Upon receiving signatory status, you will be prompted to accept the Terms & Conditions in CalLink. This is how we ensure you understand your signatory role & responsibilities. These four (4) students will have the Signatory status on your org’s CalLink roster.
*DISCLAIMER: Please allow 1-2 weeks for us to process the requirements you’ve submitted.
- MEET WITH OASIS & SUBMIT REG FORM and CONSTITUTION
During your New Organization Advising Session with OASIS staff via Zoom, we will cover the fundamentals of leading an RSO and how to complete the final requirements of your application. If approved during the advising session, we will send you a link to your CalLink page and your registration form. Once your form is submitted and approved, you will be an official RSO at UC Berkeley!
- CONNECT WITH OTHERS TO CREATE A UNIQUE COMMUNITY
1. What does it mean to be a Registered Student Organization? Why should we register?
Being a Registered Student Organization (RSO) gives your organization official recognition by UC Berkeley while you are on campus. RSO’s are separate entities from the university and their programs, events, and activities do not represent the university. The only way to become an RSO is to register annually with OASIS (registering with an academic department, finding a faculty advisor, setting up a DeCal, etc, is not the same thing.)
The perks of being registered:
- Funding through a variety of sources
- Ability to reserve spaces on campus
- Eligibility to recruit members by posting fliers on campus and announcements on specified campus calendars
- Advising from professional staff who specialize in supporting specific campus communities
- Free insurance coverage for most on-campus events, based on risk
- The ability to apply for a groupname.studentorg.berkeley.edu web address via Open Computing Facility
- The opportunity to build community and make Berkeley feel like home
2. What are we responsible for as an RSO?
- Ensure that your organization is operating in alignment with university policies, including:
- Berkeley Campus Regulations
- The Code of Student Conduct
- Nondiscrimination Policies
- Policy on Sexual Harassment and Sexual Violence
- Statement on Hazing (Matt’s Law)
- Policy on Alcohol and Tobacco on Campus
- Major Events Hosted by Non-Departmental Users
- Time, Place, and Manner on Campus
- Campus Online Activities Policy
- Policy of Use of University Names, Seals, and Trademarks
- Your organization is financially responsible for any university charges
- To develop innovative ideas, to create a welcoming environment, and to provide social and educational opportunities to your members and the community.
- To have fun!
3. What does it mean to have an approved name?
Because student organizations are separate and distinct entities from the university, they are not allowed to use university trademarks in the name of the student organization and in the nicknames of the student organization.
- Trademarks include (so these are not allowed in names/nicknames): UC Berkeley, California, Cal, UC, UCB, Berkeley Chapter, Berkeley Campus, Oski, Golden Bears, Go Bears, Bears, Campus Building Names, etc.
- Not allowed: Using Berkeley or California at the beginning of the name
- Allowed: “Student Org at/of Berkeley” or “Student Org at/of California”
The university has granted the use of the name “Berkeley” or “California” to student organizations to be used only at the end of the student organization’s name or nickname(s) (“Student Org at/of Berkeley” or “Student Org at/of California”). If the student organization has received proper authorization from the Office of Business Contracts and Brand Protection (BCBP) and OASIS, a student organization can use university trademarked terms in the name.
Please note that if Berkeley is approved for use in the name of the student org, the student org will be required to use the trademark symbol on the word Berkeley and to use a licensee for all product needs.
NOTE: Due to the CalLink system and its’ connection to other systems (such as 25live for classroom scheduling), there are some special characters that are invalid and may NOT be used in your RSO’s official name.
– Allowed: # & ( ) | _ – * / $
– Invalid/Not Allowed: < > ! @ % ^ \ ~ [ ] +
Also, please keep in mind when choosing or changing your RSO’s name there are some website and platform limitations with regards to special characters or international letters, such as international letters include those with accents like carets (^), graves (`), and tildes (~). You may use international letters in your RSO name but be cautioned that it may appear correctly in CalLink but may not be transferred correctly onto other platforms.
As long as names fall within the above stated guidelines, they can be approved.
4. What’s the difference between a Statement of Purpose and a Statement of Uniqueness?
A purpose statement (or mission statement) defines what your organization wants to accomplish.
Your organization’s uniqueness statement provides OASIS with additional details about your organization beyond what you have stated in your statement of purpose. This is an opportunity to clarify how your proposed organization is different from other existing student organizations at UC Berkeley and how your group will have a positive impact on the university community.
OASIS will not deny RSO status to applying organizations on the basis of their statements of purpose or uniqueness. Instead, the purpose of requiring these statements is to provide a valuable opportunity for OASIS’s staff to help you think through ways that your organization can contribute to the university’s RSO community.
5. What information do we need to put in our constitution?
A student organization constitution is the official statement of the organization’s purpose and how it intends to operate. It should serve as a guide for making leadership changes, running meetings, planning activities, and generally makes decisions about how to best achieve an Organization’s stated purpose.
- All RSO constitutions must follow the format in the Constitution Template in order to be approved. While you may add articles or bylaws to the template, all of the articles in the template must be included. Additions to the document must adhere to the campus regulations as stated in the Berkeley Campus Regulations
- Please note and include the sections highlighted in red exactly as written, as this language complies with university policy.
- The sections highlighted in blue are required for all ASUC sponsored organizations and recommended for all RSOs
- Approved constitutions are uploaded and stored in the organization’s document folder on CalLink
6. Do Signatories need to be students?
Each RSO must have been 4-8 signatories at any given time. At least two of these must be currently enrolled students at UC Berkeley. The other 2-6 may be active students, staff, or faculty members.