What? When? Where?
Calapalooza is the University’s premier twice-a-year student activities fair. Participation by student groups involves representing your organization at an assigned table, where you can recruit members and build awareness about your group.
Calapalooza will take place Thursday, August 31, 2017 from 3 pm to 7 pm. The event will be held at Upper and Lower Sproul Plaza.
Recognized fraternities, sororities, councils, registered student organizations, sponsored student organizations and student government groups, or any of those aforementioned groups who have begun the LEAD Center recognition process, are able to table at Calapalooza. No rec sports clubs, sports teams or other non-LEAD Center recognized groups are eligible to table. Graduate and Professional organizations may table at Calapalooza. University offices and departments may table at Calapalooza but should use the University partner specific registration form, not the student group form.
To participate as a student interested in learning more about involvement opportunities on campus, just come during the event hours.
To request a table for your student group at Calapalooza, submit this tabling request form and read the logistical information below carefully.
Registration and waitlist
The tabling application deadline for Calapalooza is Thursday, August 17th by 11:59pm. Space is limited to 500 groups, thus, we strongly encourage student organizations to register now. Before capacity or the deadline has been reached, submission of this tabling request form will yield an automated confirmation message. Student organizations MUST be present at their table by 2:30 pm to avoid forfeiting their table. Please communicate with your membership about who is submitting this form to avoid duplicate submissions.
After registration capacity has been reached, students who submit the tabling request form will receive an automated confirmation that they have been added to the waitlist. Getting a table and getting off the waitlist is first come, first served, based on the timestamp that the group was added to the waitlist AND being physically present at the Calapalooza info desk by 2:45 pm. Pre-Calapalooza waitlist additions end August 17th at 11:59 pm. After that time, groups will be added to the end of the waitlist based on the order that they appear at the info desk on the day of Calapalooza. If your group is not able to get off the waitlist, passing out informational fliers to students walking around the tables is possible.
Table assignments in advance
The LEAD Center will email organizations their shared table assignments by Thursday, August 24th. They will also be posted on this site and at Calapalooza. Please communicate with your group’s members to have someone at the table by 2:30 pm, or forfeit your table (you may begin setting up at 2pm). If your organization is no longer able to table at Calapalooza, please email email@example.com.
Info desk, but no registration desk
An information desk will be available for staff to answer students’ questions at Calapalooza and to coordinate the waitlist; there will be no registration desk. Instead, look out for LEAD Center staff, who will check in organizations at their assigned tables as they set up. Organizations may set up as early as 2 pm, but the event itself is advertised to begin at 3 pm.
TOP 10 Participation Expectations
- Every student group WILL SHARE A TABLE with another student group, for a total of two (2) groups per table
- To avoid forfeiting placement, a member of the group must be setting up by 2:30 pm. You may arrive beginning at 2pm
- Groups cannot switch/change table locations without permission of a LEAD Center staff person
- Each organization can have a maximum of two participants at their side of the shared table during the event
- Any distribution of food or drinks requires a food permit through EH&S
- Any fundraising requires the completion of a fundraising certification through the LEAD Center
- No amplified sound allowed – this includes individual speakers, musical instruments, and megaphones
- Displays must not exceed 3’ x 6’
- Only recognized fraternities, sororities, councils, registered student organizations, sponsored student organizations and student government groups are permitted to participate in Calapalooza
- Have fun while recruiting students to join your student group
If you have questions, please contact the LEAD Center at (510) 642-5171 or firstname.lastname@example.org.
Students groups may arrive at their assigned Calapalooza table as early as 2pm, and they must be present no later than 2:30pm for check-in. Beginning at 2:45pm, we will begin to assign tables of groups who don’t show to those who are on the wait list. If your student group receives a table assignment, doesn’t show on time, and then decides you would like a table, you need to get in line on the day of to be added to the wait list in hope for a new assignment.
Students groups who have started the LEAD Center recognition process are able to table at Calapalooza. This means that the organization’s re-registration form found on your CalLink home page (or application for new orgs) needs to be submitted; Four members need to have completed the on-line Signatory Certification, and at least two members need to have either attended or RSVPd to a mandatory Signatory Orientation.