Are you a registered student organization interested in tabling on Upper Sproul to promote and market your group?

You’ve come to the right place Cub-E!

Announcement: Fall 2025 lottery form will be OPEN for applications starting August 11th at 9am and will close on August 18th at 5pm! Don’t miss your chance! 🎉 For more details, check out the lottery section below.

Location & Maps

Cub-E is located on Upper Sproul behind the Golden Bear Café. Look for the Cub-E canopy.

Fall 2025 Lottery Tabling Placement Maps (first 2 weeks of the semester)

Fall 2025-Spring 2026 Cub-E Tabling Placement Map (post lottery)

Timing

*Lottery system 8am-5pm Monday-Friday. (First 2 weeks of fall and spring semesters)

Cub-E is open 9am-5pm Monday-Friday.

Cub-E will be closed during spring break, holidays, RRR week and finals week. 

Lottery System (first 2 weeks of the semester)

Cub-E is a program that helps student organizations table throughout the academic year. During the first two weeks of classes, Cub-E is an incredibly popular program. Therefore, Cub-E will allocate reservations based on a lottery system to ensure that as many organizations as possible have an opportunity to table.

Lottery System Details: 

• Each day, 50 student groups that need Cub-E equipment (tables/chairs), and at least 150 student groups with their own equipment, will be selected to table. Refer to the Cub-E Lottery Map for reference.
• Selected groups will be notified by 5pm on August 22nd.
• Selected groups must check in between 8am-10am to obtain a daily tabling permit and (if needed) their equipment
• After 10am, any unclaimed reservations will be given to other student groups on a first-come, first-served basis.

Expanded Tabling Locations (Aug 27th – Sept 5th)

• Student groups without a canopy may table on Upper Sproul.
• Student groups with a canopy may table on Dwinelle or Wheeler Plaza (please note canopy restrictions are to maximize space and accommodate more organizations).

After September 5th: Beginning Monday, September 8th, Cub-E tabling will no longer be available at Dwinelle or Wheeler Plaza (though may be reserved through Event Services).

Tip: Due to limited equipment, bringing your own table (and chairs) increases your chances of being assigned a tabling space.

Important Dates:

• August 11th: Cub-E Lottery Entry Form Opens
• August 19th: Cub-E Lottery Entry Form Closes at 5pm
• August 22nd: Cub-E Lottery Winners Notified
• August 27 – September 5th: Cub-E Lottery (Upper Sproul, Dwinelle Plaza, and Wheeler Plaza)
• August 28: No lottery due to Calapalooza
• September 8th: Normal Cub-E location and hours (9am-5pm, Upper Sproul Only)

Fall 2025 Lottery Reservation Form

Terms & Conditions

For the first (2) weeks of the fall and spring semester tabling on Upper Sproul, Dwinelle and Wheeler is limited. Spots will be allocated by the Cub-E staff via a randomized selection process. By entering, you agree to adhere to the following policies:

1. Daily Check In and Tabling Permits: All student groups must check in daily at the Cub-E tent ( located to the left of the Bear’s Cafe) to receive a tabling permit. Permits are valid for one day only. 
2. Equipment Check Out: Cub-E equipment is available Monday through Friday, 9am – 5pm, on a first-come, first-served basis post lottery.
3. Location Restrictions: Tabling is not permitted on the red bricks or blocking pathways or entrances. Groups who violate these restrictions will be asked to relocate and may risk being blocked from using Cub-E during the remainder of the semester.
4. Equipment Supervision: Cub-E equipment must not be left unattended. If a student group is unable to staff your table for a period of time, they are expected to return all equipment to Cub-E staff. Once equipment is returned, it will be available for checkout by any student group on stand-by.
5. Equipment Responsibility: Once equipment is checked out, the student organization is fully responsible for all Cub-E equipment. A fee of $100 per table and $50 per chair will be invoiced to their group for any missing or damaged equipment. Until the fee is paid, their group will be blocked from tabling for the rest of the semester and may impact their eligibility for the following semester’s lottery.
6. Equipment Return Deadline: All equipment must be returned to Cub-E by 5pm. Groups will be contacted if they do not return equipment and given until 5:30pm to return. After 5:30pm, equipment is considered overdue and must be returned at 9am the next business day. Late returns may result in an infraction, a block from the next semester’s lottery and/or being charged the missing equipment fees.
7. Amplified Sound Policy: Amplified Sound is only allowed 12pm – 1pm and 5pm – 7pm. Please contact your student group advisor or Event Services for guidance on the approval process for outside of these hours.
8. Berkeley Campus Regulations: Groups tabling with Cub-E must adhere to the Berkeley Campus Regulations.
9. Strike Policy: There is a 3 strike system for Cub-E. If a student group receives 3 strikes, they will be blocked from tabling for the remainder of the semester. Please see page 3 of the Terms and Conditions and Infractions document for a more detailed explanation regarding the different strike types and their consequences.

Additional Terms & Conditions During Lottery Period

During the first (2) weeks of the fall and spring semester tabling on Upper Sproul, Dwinelle and Wheeler Plazas is limited. Tabling spots will be allocated by the Cub-E staff via a randomized selection process. By participating in the lottery system, you agree to adhere with the following addition terms and conditions (in addition to the above T&Cs):

1. Permit & Equipment Pickup: Lottery-selected groups must check in at the Cub-E tent for the daily tabling permit and pick up reserved equipment between 8am – 10am. Failure to arrive during this time without prior communication to Cub-E staff will result in a forfeiture of your reservation.
2. Standby Tabling (Post 10 AM): Groups not selected in the lottery may be able to table if there are available spots or equipment (if needed). After 10am, any unclaimed tabling spaces and equipment will be available on a first-come, first-served basis.
3. Designated Tabling Location: During the lottery period, tabling is only permitted on Upper Sproul, Dwinelle and Wheeler Plazas. After the first two weeks, tabling is restricted to Upper Sproul only for the remainder of the semester. Groups who attempt to table in unauthorized locations will be asked to relocate and may have their organization’s entry in the randomized reservation process removed.

After Hour Reservations

Cub-E tables and chairs are available to check out after hours Monday-Friday and weekends to student organizations based on availability.

Pick up between 4:30pm-5pm and return the following day by 9am. Please note, if equipment is not returned by 9am the following business day, the student group will be blocked for one month from checking out equipment.

Fall 2025 After-Hour Reservation Requests can be submitted starting August 25th through the form below. Reservations are required at least (2) weeks in advance.

After Hours Reservation Form
After Hours Terms and Conditions

Reservation Requests for Campus Affiliates

Campus affiliates refers to a campus partner who provides services for students such as campus departments and ASUC election candidates. Cub-E tabling permit, tables, and chairs are available to campus affiliates Monday-Friday, 9am-5pm starting after the lottery (3rd week of the semester). Reservations are required at least (2) weeks in advance. Please note, after-hours reservations are not available for campus affiliates at this time.

Campus Affiliates Reservations Form

Campus Affiliates Terms and Conditions

Contact Us

Do you have questions or need assistance? Please feel free to reach out through our contact info below. 

Email: cub-e@berkeley.edu

Phone: (510)517-3339 (available during Cub-E business hours only)