REGISTER YOUR RETURNING STUDENT ORGANIZATION 21-22
Thank you for your interest in registering your returning student organization at Berkeley for the 2021-22 Academic Year! Registration is open for all returning organizations, both Frozen and Active at CalLink.berkeley.edu. Please email us at firstname.lastname@example.org if you have any questions.
Registering your returning student organization and becoming a Signatory for your RSO comes with many campus privileges and responsibilities. You will need at least 4 students who are willing to serve as the Signatories for your organization. The four of you will be responsible for upholding our university’s mission, values, and policies as they relate to the Student Organization experience. The Student Organization Registration Form and the Signatory Training bCourse will help you better understand the responsibilities associated with University recognition. Signatory status allows you to reserve campus venues and apply for funds on campus.
Student Organization Registration Open July 1 – Sep 10, 2021
The deadline to register is September 10th, 2021. Requirements Include:
- Student Organization Registration Form on CalLink & Constitution Submission
- Signatory Training on bCourse x 4 students
- Signatory Terms & Conditions Accepted on CalLink x 4 students
NEW THIS YEAR | Signatory Terms & Conditions:
In an effort to make the Signatory process smoother, we have replaced the “Signatory Certification Agreement Form” with a “Signatory Terms and Conditions” acceptance requirement that is connected to the Signatory position in CalLink.
There are three steps to obtaining Signatory status on a organization’s CalLink roster:
- Complete the Signatory Training on bCourse
- In Module 5 of the Signatory Training in bCourse, please list the student organization ID & name for all the organizations for which you intend to serve as a Signatory. Your Signatory Training bCourse completion will be processed within a week, and you can expect to see your Signatory status on the roster then.
- You will then receive an email via CalLink asking you to accept the Signatory Terms & Conditions. Please read & accept those via the link in the email. You will need to complete the Signatory Terms & Conditions for all the organizations for whom you will be a signatory.
The Signatory Training bCourse and the Signatory Terms & Conditions will help you better understand your Signatory role and the responsibilities associated with University recognition. Once you have completed the Signatory Training bCourse, the LEAD Center will approve your Signatory status and it will be visible on your student organization’s CalLink roster. Your organization will become registered once all signatories have accepted the Terms & Conditions. As a reminder, Signatory requirements must be completed annually for your Signatory status to be renewed.
If you have any issues believe a mistake has impacted your signatory status, please fill out the this Signatory Issue Reporting Form in its entirety with as many details as possible. This includes issues like not having received the signatory position on your organization’s roster a week after submitting Quiz 5 of the Training bCourse and so on.
Student Organization Registration Progress Tracker
RSOs can check the progress of their organization(s) registration requirement completion at the RSO Registration Progress Tracker here. Please allow 1 to 2 weeks for requirements to be processed. We thank you for your patience. Please email email@example.com with any questions or concerns.
September 30, 2021 | Student Organization Registration Finalization
The LEAD Center will review all registration submissions and provide the campus with a finalized list of active 2021-22 Registered Student Organizations (RSOs) by September 30, 2021. If you plan to be an active student organization in the 2021-22 academic year, you must successfully complete all student organization registration requirements by the deadline of midnight on Friday, September 10, 2021. Any organization who misses the deadline or any requirement will be moved to “frozen” status in CalLink. Frozen organizations lose university recognition, lose access to current funding, lose any space reservations, and lose the ability to actively recruit and host events.
Please email firstname.lastname@example.org if you have any questions.
How to Register a Returning Student Organization
- COMPLETE YOUR ORG’S CALLINK REGISTRATION FORM BY 9/10
When the registration cycle is open, you will be able to access your student organization’s registration form directly from your group’s CalLink page by clicking the “Manage Your Organization Button” and then the blue registration link. This should be completed by one of your signatories. This person will become your organization’s Primary Contact. The registration form asks for demographic, membership, and activity information about your organization. You will also need to list the names and contact information for your 4 intended signatories. The form may take 20-30 minutes to complete.
- UPLOAD YOUR STUDENT ORG’S CURRENT CONSTITUTION BY 9/10
When completing your Student Organization Registration Form, you will be prompted to upload your group’s current Constitution. Please make sure that you are using an approved student organization name without university trademarks and that the required language, including the anti-hazing and non-discrimination statements are part of your official constitution.
- COMPLETE THE SIGNATORY REQUIREMENTS X 4 STUDENTS BY 9/10
The 4 students who intend to serve as signatories for your org must complete 2 requirements: the Signatory Training bCourse and the Signatory Terms & Conditions in CalLink. This is how we ensure you understand your signatory role & responsibilities. This must be completed annually. These 4 students will have Signatory status on your CalLink roster. You may have up to 8 signatories.
- MAKE REQUESTED AMENDMENTS TO THE CONSTITUTION ON TIME
Once you submit your registration form and constitution, we’ll need some time to review it. If something is incorrect, we’ll let you know what needs to be amended. Our goal is to get your org registered, so please respond with the requested changes within 5 days, or risk losing recognition.
- UPDATE YOUR RSO’S MEMBERSHIP ROSTER & CALLINK PAGE
New students are looking at your CalLink page to learn more about your org and to possibly join. Keeping your RSO’s CalLink page up to date is an easy way to recruit new members. You can do this by clicking on the “Manage Organization” link on your RSO’s CalLink page. Check out this resource for more information on keeping your roster up to date.
Student Organizations that are Frozen or No Longer Active
If you are trying to register an organization that is frozen in CalLink and you are unable to access the CalLink page (including the RSO’s roster and documents page), please email email@example.com so that we may add you to the roster and give you access to register the organization. On the other hand, if you are with an organization that is choosing to be inactive this academic year, please inform us by emailing firstname.lastname@example.org.
Review & Processing Time for RSO Registration Requirements
As a friendly reminder – we have roughly 1,200 student organizations and over 6,000 signatories that register annually! The LEAD Center processes all registration requirements on a weekly basis both during and after the September 10th registration deadline.
Please note that signatory status does not automatically update on your organization’s CalLink roster(s) once you complete both the Signatory training and accept the Signatory Terms & Conditions. Depending on when you complete the Signatory Training bCourse, the 2021-22 Signatory Position will be updated to your student organization roster in CalLink within 5-7 business days. Please keep confirmations of your signatory requirement completions and email us at email@example.com if you do not see the position on your CalLink roster after a week.
After the September 10th, 2021 registration deadline, the LEAD Center needs time to process all your registration submissions in addition to reviewing and meeting with all new student organization applicants. If there are issues with your registration submissions, we will contact you to inform you what needs to be amended. It is critical that you make the required amendments and re-submit in a timely manner.
Approval of Registered Student Organization (RSO) Status
If all registration requirements are submitted by the September 10th deadline and approved, your organization will have university recognition for the 2021-22 academic year. Your organization will officially become a Registered Student Organization (RSO) visible to the public in CalLink and is granted all the campus privileges and benefits of RSO status. This includes: ability to apply for space and funding on campus, the privilege of hosting events on campus, access to RSO event insurance coverage, ability to table on campus, and the ability to recruit new members on campus.
The LEAD Center will not deny or delay RSO status to applying organizations on the basis of their statements of purpose or uniqueness, mission statement, or other viewpoint expressed in its application.
If the description of a new student organization in a statement of purpose or uniqueness is duplicative of one or more existing RSOs, the LEAD Center may encourage, but not require, the applicant organization’s signatories to confer and collaborate with similar RSOs. The LEAD Center may also ask that the group’s signatories discuss this potential duplication during the required meeting with a LEAD Center staff member. This meeting provides a valuable opportunity for the LEAD Center staff to help student signatories think through ways their organization can make a unique, positive contribution to the University’s RSO community.
What does it mean to be a Registered Student Organization? Why should we register?
Being a Registered Student Organization (RSO) gives your organization official recognition by UC Berkeley while you are on campus. RSO’s are separate entities from the university and their programs, events, and activities do not represent the university. The only way to become an RSO is to register annually with the LEAD Center (registering with an academic department, finding a faculty advisor, setting up a DeCal, etc, is not the same thing.)
The perks of being registered:
- Funding through a variety of sources
- Ability to reserve spaces on campus
- Eligibility to recruit members by posting fliers on campus and announcements on specified campus calendars
- Advising from professional staff who specialize in supporting specific campus communities
- Free insurance coverage for most on-campus events, based on risk
- The ability to apply for a groupname.berkeley.edu web address
- The opportunity to build community and make Berkeley feel like home
What are we responsible for as an RSO?
- Ensure that your organization is operating in alignment with university policies, including:
- Berkeley Campus Regulations
- The Code of Student Conduct
- Nondiscrimination Policies
- Policy on Sexual Harassment and Sexual Violence
- Statement on Hazing (Matt’s Law)
- Policy on Alcohol and Tobacco on Campus
- Major Events Hosted by Non-Departmental Users
- Time, Place, and Manner on Campus
- Campus Online Activities Policy
- Policy of Use of University Names, Seals, and Trademarks
- Your organization is financially responsible for any university charges
- To develop innovative ideas, to create a welcoming environment, and to provide social and educational opportunities to your members and the community.
- To have fun!
What does it mean to have an approved name?
Because RSOs are separate and distinct entities from the university, they are not allowed to use trademarked terms in their names. The University has granted the use of the name “Berkeley” or “California” to student organizations to be used only at the end of the student organization’s name or nickname(s) (“Student Org at/of Berkeley” or “Student Org at/of California”).
– Not allowed: UC Berkeley, California, Cal, UC, UCB, Berkeley Chapter, Berkeley Campus, Oski, Golden Bears, Go Bears, etc.
– Not allowed: Using Berkeley or California at the beginning of the name
– Allowed: “Student Org at/of Berkeley” or “Student Org at/of California”
The student organization’s name may not begin with the word “Berkeley” or “California” or use a University trademark unless the student organization has received proper authorization from the LEAD Center and/or the office of BCBP.
Please note that if Berkeley is included in the name of the student org, the student org will be required to use the trademark symbol on the word Berkeley and to use a licensee for all product needs.
As long as names fall within the above stated guidelines, they can be approved.
What’s the difference between a Statement of Purpose and a Statement of Uniqueness?”
A purpose statement (or mission statement) defines what your organization wants to accomplish.
Your organization’s uniqueness statement provides the LEAD Center with additional details about your organization beyond what you have stated in your statement of purpose. This is an opportunity to clarify how your proposed organization is different from other existing student organizations at UC Berkeley and how your group will have a positive impact on the university community.
The LEAD Center will not deny RSO status to applying organizations on the basis of their statements of purpose or uniqueness. Instead, the purpose of requiring these statements is to provide a valuable opportunity for the LEAD Center’s staff to help you think through ways that your organization can contribute to the University’s RSO community.
What information do we need to put in our constitution?”
A student organization constitution is the official statement of the organization’s purpose and how it intends to operate. It should serve as a guide for making leadership changes, running meetings, planing activities, and generally makes decisions about how to best achieve an Organization’s stated purpose.
- All RSO constitutions must follow the format in the Constitution Template in order to be approved. While you may add articles or bylaws to the template, all of the articles in the template must be included. Additions to the document must adhere to the campus regulations as stated in the Berkeley Campus Regulations
- Please note and include the sections highlighted in red exactly as written, as this language complies with university policy.
- The sections highlighted in blue are required for all ASUC sponsored organizations and recommended for all RSOs
- Approved constitutions are uploaded and stored in the organization’s document folder on CalLink
Do Signatories need to be students?
Each RSO must have been 4-8 signatories at any given time. At least two of these must be currently enrolled students at UC Berkeley. The other 2-6 may be students, staff, or faculty members.