REGISTER YOUR RETURNING STUDENT ORGANIZATION
Thank you for your interest in registering your returning student organization at Berkeley for the 2020-21 Academic Year! Registration is open for any organization that did not complete the student organization registration process in Fall 2020. Please email us at firstname.lastname@example.org if you have any questions.
Registering your returning student organization and becoming a RSO Signatory comes with many campus privileges and responsibilities. You will need 4 students who are willing to serve as the Signatories for your organization. The four of you will be responsible for upholding our university’s mission, values, and policies as they relate to the Student Organization experience. The Student Organization Registration Form and the Signatory Training & Agreement Form will help you better understand the responsibilities associated with University recognition.
Returning Student Organization Registration Deadlines
Student Organization Registration Opens January 2| Deadline is February 7, 2021
- Student Organization Registration Form on CalLink & Constitution Submission
- Student Organization Signatory Training on bCourses x 4 students
- Student Organization Signatory Agreement Form x 4 students
DISCLAIMER: Since it is past the 2/7/21 Spring Registration deadline, completion of the Signatory Agreement Form and the bCourse Signatory Training will not count towards your Frozen or New Organization’s completion of Spring Registration requirements. However, the Signatory requirements may still be submitted to add or change signatories for currently registered organizations. If there are any questions or concerns, please reach out to email@example.com.
If you believe the Signatory membership on your organization’s CalLink roster is incorrect or incomplete, please use this “Signatory Issue Reporting” form to report any issues so we may investigate. Issues reported via this form will have priority processing over issues reported via email.
RSO Registration Progress Tracker
RSOs can check their progress in completing all the registration steps at the Progress Tracker here. Thank you for patience, and please allow for 1 to 2 weeks for any requirements to be processed. Feel free to email firstname.lastname@example.org with any questions or concerns.
February 26, 2021 | Student Organization Registration Finalization
The LEAD Center will review all registration submissions and provide the campus with a finalized list of active 2020-21 Registered Student Organizations (RSOs) by February 26, 2021. If you plan to be an active student organization in the 2020-21 academic year, you must successfully complete the student organization registration requirements by midnight on Friday, February 7, 2021, or your organization will be moved to “frozen” status in CalLink, will lose university recognition, lose access to funding, lose any space reservations, and lose the ability to actively recruit and host campus events.
NEW THIS YEAR | ONLINE SIGNATORY TRAINING ON BCOURSES!
We’re excited to announce the launch of our new bCourses Student Organization Signatory Training, a long-held vision of ours! We’re grateful this innovation is also our healthiest option to honor our campus response to COVID-19. This online training replaces our in-person Signatory Orientation, and is required of all signatories, beginning this 2020-21 academic year. The Signatory Training bCourse and the Signatory Agreement Form will help you better understand the responsibilities associated with University recognition.
Please reach out to email@example.com if there are any issues with the bCourses Signatory Training.
In addition to the Signatory Training on bCourses, every signatory must also complete The Signatory Agreement Form. This form lets us know you have completed the signatory training and that you understand and will take responsibility for all campus policies and procedures on behalf of your student organization(s). The Signatory Agreement form is also where you will let the LEAD Center know the organization(s) for which you will be serving as a signatory. Please make sure to complete both by February 7th, 2021.
How to register a returning student organization
- COMPLETE YOUR ORG’S CALLINK REGISTRATION FORM BY 2/7
When the registration cycle is open, you will be able to access your student organization’s registration form directly from your group’s CalLink page by clicking the “Manage Your Organization Button” and then the blue registration link. This should be completed by one of your signatories. They will become your organization’s Primary Contact. The registration form asks for demographic, membership, and activity information about your organization. You will also need to list the names and contact information for your 4 intended signatories. The form may take 20-30 minutes to complete.
- UPLOAD YOUR STUDENT ORG’S CURRENT CONSTITUTION BY 2/7
While completing your Student Organization Registration Form, you will be prompted to upload your group’s most current and up-to-date Constitution. Please make sure that you are using an approved student organization name without university trademarks and that the required language, including the anti-hazing and non-discrimination statements are part of your official constitution.
- MEET THE NEW SIGNATORY REQUIREMENTS X 4 STUDENTS BY 2/7
Each of the 4 people who intend to serve as signatories for your org must complete 2 requirements: the Student Org Signatory Training on bCourses, and the Signatory Agreement Form on CalLink. This is how we ensure you understand your signatory role & responsibilities. This must be completed annually. These 4 students will have the Signatory status on your CalLink roster. You may have up to 8 signatories.
- MAKE REQUESTED AMENDMENTS TO THE CONSTITUTION ON TIME TO GET APPROVED
Once you submit your registration form and constitution, we’ll need some time to review it. If something is incorrect, we’ll let you know what needs to be amended. Our goal is to get you registered! Please respond with the requested changes within 5 days, or risk losing recognition. If approved, your organization will officially be a Registered Student Organization (RSO) for the 20-21 academic year.
- UPDATE YOUR RSO’S MEMBERSHIP ROSTER & CALLINK PAGE
New students are looking at your CalLink page to learn more about you and possibly join. Keeping your RSO’s CalLink page up to date is an easy way to recruit new members. You can do this by clicking on the “Manage Organization” link on your RSO’s CalLink page. Check out this resource for more information on keeping your roster up to date.
If you are trying to re-register an organization that is frozen and you are unable to access the CalLink page (including the RSO’s roster and documents page), please email firstname.lastname@example.org.
Review & processing time for returning student organizations
As a friendly reminder – we have roughly 1,200 student organizations and over 6,000 signatories that register annually! The LEAD Center processes all registration requirements on a weekly basis both during and after the September 11th registration deadline.
Please note that signatory status does not automatically update on your organization CalLink roster(s) once you complete both the training and agreement form. Depending on when you complete the training and agreement form, the 2020-21 Signatory Position will be updated to your student organization CalLink rosters within 5-7 business days. Please keep confirmations of your signatory requirement completions and email us at email@example.com if you do not see the position on your CalLink roster after a week.
After the February 7, 2021 registration deadline, the LEAD Center needs time to process all your registration submissions in addition to reviewing and meeting with all new student organization applicants. If there are issues with your registration submissions, we will contact you to inform you what needs to be amended. It is critical that you make the required amendments and re-submit in a timely manner.
If approved, your organization will have university recognition for the 2020-21 academic year and you will officially become a Registered Student Organization (RSO) visible to the public in CalLink, and have all the campus privileges and benefits of RSO status. Failure to meet our deadlines or to make the proper amendments in the time communicated to you will result in your organization losing RSO status. This means an organization will be moved to “frozen” status and will no longer be publicly visible in CalLink; will lose university recognition; will lose access to RSO funding in CalLink; and lose the ability to actively recruit members, host campus events, apply for funding and reserve space on campus.
Our goal is to review all registration submissions and provide the campus with a finalized list of active 2020-21 Registered Student Organizations (RSOs) by February 26, 2021.
The LEAD Center will not deny or delay RSO status to applying organizations on the basis of their statements of purpose or uniqueness, mission statement, or other viewpoint expressed in its application.
If the description of a new student organization in a statement of purpose or uniqueness is duplicative of one or more existing RSOs, the LEAD Center may encourage, but not require, the applicant organization’s signatories to confer and collaborate with such RSOs. The LEAD Center may also ask that the group’s signatories discuss this potential duplication during the required meeting with a LEAD Center staff member. This meeting provides a valuable opportunity for the LEAD Center staff to help student signatories think through ways their organization can make a unique, positive contribution to the University’s RSO community.
Being a Registered Student Organization (RSO) gives your organization official recognition by UC Berkeley while you are on campus. RSO’s are separate entities from the university and their programs, events, and activities do not represent the university. The only way to become an RSO is to register annually with the LEAD Center (registering with an academic department, finding a faculty advisor, setting up a DeCal, etc, is not the same thing.)
The perks of being registered:
- Funding through a variety of sources
- Ability to reserve spaces on campus
- Eligibility to recruit members by posting fliers on campus and announcements on specified campus calendars
- Advising from professional staff who specialize in supporting specific campus communities
- Free insurance coverage for most on-campus events, based on risk
- The ability to apply for a groupname.berkeley.edu web address
- The opportunity to build community and make Berkeley feel like home
- Ensure that your organization is operating in alignment with university policies, including:
- Berkeley Campus Regulations
- The Code of Student Conduct
- Nondiscrimination Policies
- Policy on Sexual Harassment and Sexual Violence
- Statement on Hazing (Matt’s Law)
- Policy on Alcohol and Tobacco on Campus
- Major Events Hosted by Non-Departmental Users
- Time, Place, and Manner on Campus
- Campus Online Activities Policy
- Policy of Use of University Names, Seals, and Trademarks
- Your organization is financially responsible for any university charges
- To develop innovative ideas, to create a welcoming environment, and to provide social and educational opportunities to your members and the community.
- To have fun!
The name “Berkeley” or “California” can be used only at the end of the student organization’s name.
The student organization’s name may not begin with the word “Berkeley” or “California” unless the student organization has received proper authorization from the LEAD Center and/or the office of BCBP.
– Not allowed: UC Berkeley, UCB, Berkeley Campus, Cal, Golden Bears, Oski, etc.
– Not allowed: Using Berkeley or California at the beginning of the name
– Allowed: “Student Org at/of Berkeley” or “Student Org at/of California”
Please note that if Berkeley is included in the name of the student org, it references the location of the University geographically and the student org will be required to use the trademark symbol for Berkeley and to use a licensee for all product needs.
As long as names fall within the above stated guidelines, they can be approved.
A purpose statement (or mission statement) defines what your organization wants to accomplish.
Your organization’s uniqueness statement provides the LEAD Center with additional details about your organization beyond what you have stated in your statement of purpose. This is an opportunity to clarify how your proposed organization is different from other existing student organizations at UC Berkeley and how your group will have a positive impact on the university community.
The LEAD Center will not deny RSO status to applying organizations on the basis of their statements of purpose or uniqueness. Instead, the purpose of requiring these statements is to provide a valuable opportunity for the LEAD Center’s staff to help you think through ways that your organization can contribute to the University’s RSO community.
A student organization constitution is the official statement of the organization’s purpose and how it intends to operate. It should serve as a guide for making leadership changes, running meetings, planing activities, and generally makes decisions about how to best achieve an Organization’s stated purpose.
- All RSO constitutions must follow the format in the Constitution Template in order to be approved. While you may add articles or bylaws to the template, all of the articles in the template must be included. Additions to the document must adhere to the campus regulations as stated in the Berkeley Campus Regulations
- Please note and include the sections highlighted in red exactly as written, as this language complies with university policy.
- The sections highlighted in blue are required for all ASUC sponsored organizations and recommended for all RSOs
- Approved constitutions are uploaded and stored in the organization’s document folder on CalLink
Each RSO must have been 4-8 signatories at any given time. At least two of these must be currently enrolled students at UC Berkeley. The other 2-6 may be students, staff, or faculty members.