2019-2020 Returning Student Organization Registration Process
University Recognition & Sponsorship
All returning student organizations must register for University recognition through the LEAD Center’s annual registration process. University recognition as a Registered Student Organization (RSO) gives your group official recognition while on campus (recognition does not carry off campus). It also gives you the ability to access campus resources such as funding opportunities; event & facility access; and access to student organization event insurance. It is important to note that RSOs are separate entities from the University, and RSO programs, events, and activities do not represent UC Berkeley. LEAD Center advisors are happy to meet with any student/student organization to help you prepare for our annual registration process. University recognition for RSOs is outlined in Berkeley Campus Regulations Implementing University Policies.
Fall 2019 Registration Period | August 4, 2019 – September 16, 2019
To become an RSO, you must register annually with the LEAD Center. Registering with an academic department, finding a faculty advisor, etc. without completing the LEAD Center registration process does not constitute University recognition. The 2019-20 registration process for returning student organizations for Fall 2019 will open August 4, 2019. You are eligible for Fall registration if your organization has previously been registered with UC Berkeley at any time (please call the LEAD Center to verify previous university recognition, 510-642-5171) and you meet certain eligibility requirements.
To find out your organization’s eligibility, please visit here.
2019-20 Returning RSO Registration Requirements
All of the following registration requirements must be completed by midnight on Monday, September 16th in order to receive university recognition. The LEAD Center processes RSO registration requirements weekly, on a first-come, first-served basis. Once we have received all of your registration requirement submissions, it usually takes the LEAD Center a week to update your organization’s status within CalLink.
Requirement One: 4 Signatories | Signatory Certification Agreement
Signatories are the authorized representatives for an RSO and must be a currently registered student, staff, or faculty member affiliated with UC Berkeley. Every RSO is required to have a minimum of 4 signatories and a maximum of 8. To become a signatory, the student organization representative must complete the Signatory Certification Agreement. The Signatory Certification form for the 2019-20 academic year opens on July 1, 2019. This agreement form outlines signatory responsibilities and the university policies and processes to which signatories and RSOs are held accountable. Previous signatory status does not transfer so that we may ensure that current signatories are aware of updated policies and procedures. The LEAD Center uploads signatory status to CalLink membership rosters on a weekly basis throughout the academic year. Please plan accordingly.
Requirement Two: Registration Form & Primary Contact
The 2019-20 Student Organization Registration form opens on August 4, 2019 and closes on midnight, September 16, 2019. Once you have identified your signatories and they have completed the Signatory Certification Agreement, one of your signatories will need to serve as your student organization’s Primary Contact in CalLink. Your Primary Contact will complete the RSO registration form on your student organization’s own Callink page (navigate to that page and choose “Manage Organization”). The registration form asks for demographic, membership, and activity information about your organization. The form also requires you to upload your RSOs current constitution. Please refer to our constitution template for the required language that must be included. The registration form may take up to 30-45 minutes to complete. The LEAD Center will review registration forms daily on a first-come, first served basis.
Requirement Three: Signatory Orientation | Two Hour In-person Training
Two signatories from each organization must attend an in-person Signatory Orientation. Signatory Orientations are 2 hours in length and include information about university policies & procedures, RSO resources such as funding and space, as well as information related to the health and wellbeing of student leaders and members.
Attendance at a prior academic year’s Signatory Orientation does not transfer to the current year as content is updated annually. Signatories must attend the entire duration of the orientation in order to receive credit for attending. Please bring your Cal1 ID card for attendance verification.
For available Signatory Orientation dates and to RSVP, login into callink.berkeley.edu/events, search for “Signatory”. The LEAD Center uploads signatory orientation attendance to CalLink membership rosters on a weekly basis throughout the registration period.
Next Step: Update RSO CalLink Page and Membership Roster
Once your RSO has been approved by the LEAD Center for re-registration, please update your group’s CalLink page with current contact information, images, and a current membership roster.
- If the description of a new student organization in a statement of purpose or uniqueness is duplicative of one or more existing RSOs, the LEAD Center may encourage, but not require, the applicant organization’s signatories to confer and collaborate with such RSOs. The LEAD Center may also ask that the group’s signatories discuss this potential duplication during the required meeting with a LEAD Center staff member (Step 2). This meeting provides a valuable opportunity for the LEAD Center staff to help student signatories think through ways their organization can make a unique, positive contribution to the University’s RSO community.
- The criteria used to evaluate an applicant organization’s application for RSO status are (1) an approved name, (2) an approved, up-to-date constitution, and (3) at least 4 certified signatories. The LEAD Center will not deny or delay RSO status to applying organizations on the basis of their statements of purpose or uniqueness, mission statement, or other viewpoint expressed in its application, so long as the organization completes the required steps of the application process.
- Returning RSOs are not required to submit a new name, constitution, statement of purpose, or statement of uniqueness in order to re-register. If a returning RSO intends to change its name or constitution for an upcoming semester, it must go through the same process for obtaining LEAD Center approval of its name and/or constitution as a new applicant organization.
Being a Registered Student Organization (RSO) gives your organization official recognition by UC Berkeley while you are on campus. RSO’s are separate entities from the university and their programs, events, and activities do not represent the university. The only way to become an RSO is to register annually with the LEAD Center (registering with an academic department, finding a faculty advisor, setting up a DeCal, etc, is not the same thing.)
The perks of being registered:
- Funding through a variety of sources
- Ability to reserve spaces on campus
- Eligibility to recruit members by posting fliers on campus and announcements on specified campus calendars
- Advising from professional staff who specialize in supporting specific campus communities
- Free insurance coverage for most on-campus events, based on risk
- The ability to apply for a groupname.berkeley.edu web address
- The opportunity to build community and make Berkeley feel like home
- Ensure that your organization is operating in alignment with university policies, including:
- Berkeley Campus Regulations
- The Code of Student Conduct
- Nondiscrimination Policies
- Policy on Sexual Harassment and Sexual Violence
- Statement on Hazing (Matt’s Law)
- Policy on Alcohol and Tobacco on Campus
- Major Events Hosted by Non-Departmental Users
- Time, Place, and Manner on Campus
- Campus Online Activities Policy
- Policy of Use of University Names, Seals, and Trademarks
- Your organization is financially responsible for any university charges
- To develop innovative ideas, to create a welcoming environment, and to provide social and educational opportunities to your members and the community.
- To have fun!
The name “Berkeley” can be used only at the end of the student organization’s name in reference to a geographical location, i.e., “at Berkeley” or “of Berkeley.” The student organization’s name may not begin with the word “Berkeley” unless the student organization has received proper authorization from the LEAD Center and/or the office of BCBP.
As long as names fall within the above stated guidelines, they can be approved.
A purpose statement (or mission statement) defines what your organization wants to accomplish.
Your organization’s uniqueness statement provides the LEAD Center with additional details about your organization beyond what you have stated in your statement of purpose. This is an opportunity to clarify how your proposed organization is different from other existing student organizations at UC Berkeley and how your group will have a positive impact on the university community.
The LEAD Center will not deny RSO status to applying organizations on the basis of their statements of purpose or uniqueness. Instead, the purpose of requiring these statements is to provide a valuable opportunity for the LEAD Center’s staff to help you think through ways that your organization can contribute to the University’s RSO community.
A student organization constitution is the official statement of the organization’s purpose and how it intends to operate. It should serve as a guide for making leadership changes, running meetings, planing activities, and generally makes decisions about how to best achieve an Organization’s stated purpose.
- All RSO constitutions must follow the format in the Constitution Template in order to be approved. While you may add articles or bylaws to the template, all of the articles in the template must be included. Additions to the document must adhere to the campus regulations as stated in the Berkeley Campus Regulations
- Please note and include the sections highlighted in red exactly as written, as this language complies with university policy.
- The sections highlighted in blue are required for all ASUC sponsored organizations and recommended for all RSOs
- Approved constitutions are uploaded and stored in the organization’s document folder on CalLink
Each RSO must have been 4-8 signatories at any given time. At least two of these must be currently enrolled students at UC Berkeley. The other 2-6 may be students, staff, or faculty members.