Forms & Permits
All student organization on-campus events require the following:
- Facilities Use Permit or equivalent authorization to utilize a specific facility or space
-
Event Insurance Coverage (FAQs)
- For low-risk events that are held on-campus, no Certificate of Insurance is necessary.
- For moderate- to high-risk events on campus, a Certificate of Insurance must be obtained. Registered student organizations may obtain a Certificate of Insurance by going to theMarsh CampusConnexions website or by calling the Marsh Student Coverage Line at 866.838.9536 between 6am and 3pm, Monday through Friday.
Please use the table below to determine whether you may need to submit additional forms or receive a permit for your event. If you have questions about forms and permits, please contact the Center for Student Leadership at 510.642.5171 or leadership@berkeley.edu.
|
Planning Questions |
Form/Permit Required |
Submit To |
Processing Time |
Additional Resources |
|---|---|---|---|---|
|
Are you planning to serve food to the public? |
Environment, Health, & Safety |
2 Weeks |
||
|
Are you planning to have a BBQ? |
Environment, Health, & Safety |
2 Weeks |
--- |
|
|
Are you planning to serve alcohol? |
|
UC Police Department |
1 Week |
|
|
Are you planning to sell items, sell tickets or collect donations? |
LEAD Center |
1 Week |
-Fundraising Ideas |
|
|
Are you anticipating needing security and/or police presence at your event? |
ucpdspecialevents@berkeley.edu 1 Sproul Hall 510.643.0795 |
2 Weeks (may be more depending on event) |
--- |
|
|
Are you planning to show a copyrighted film? |
Written Approval from Film's Distributor |
Student organization keeps on file |
--- |
-Obtaining Public Performance Rights |
|
Are you planning on using Cal logos on promotional items (flyers, website, t-shirts, programs, etc.) |
Office of Marketing & Business Outreach |
3 Weeks |
-Use of Name and Trademark |
|
|
Are you anticipating more than 50 people to attend your event? |
Environment, Health, & Safety |
2 Weeks |
||
|
Are you planning to use a tent larger than 200 square feet or canopy larger than 400 square feet? |
Fire Permit -Special Event
|
Environment, Health, & Safety |
2 Weeks | |
|
Will your display materials extend more than 3 feet from your table? Will the display be more than 7 feet high or 3 feet wide? |
Event Services at the Student Union 510.642.1141 eventservices@berkeley.edu |
2 Weeks |
||
|
Will you be using a space on campus in a capacity other than its normal use? |
Environment, Health, & Safety |
2 Weeks |
||
|
Will there be any kind of open flame (candles, torches, cooking devices, etc.)? |
|
Environment, Health, & Safety |
2 Weeks |
-Candle Use At Special Events |
|
Will compressed gas cylinders be used for vendor booths, cooking devices or any other function? |
Environment, Health, & Safety |
2 Weeks |
||
|
Are you engaging in physical activity (i.e., climbing, dancing, exercising, etc.)? |
Liability Waiver |
Student organization must keep on file for 2 years (all ages) or until a minor is 20 (whichever is longer) |
Collect at/prior to event |
|
|
Are you planning to have third-party vendors at your event? |
Risk Services
|
1 -2 weeks prior to the event |
