Recognition & Sponsorship
Being recognized as a Registered Student Organization (RSO) gives your organization official recognition by UC Berkeley while you are on campus. That being said, RSOs are separate entities from the University and their programs, events, and activities do not represent the University. To become an RSO, you need to register annually with the LEAD Center (registering with an academic department, finding a faculty advisor, etc., does not constitute University recognition.)
2017-2018 Returning RSO Registration
Returning RSOs must re-register for University recognition through the LEAD Center every year during the first six weeks of the Fall semester. There are three steps to this registration. All three registration steps must be completed by 11:59pm Wednesday, Sept. 27, 2017 or the organization will be placed in Frozen status for 2017-18 and any space reservations initiated prior to that date will be cancelled.
Step 1: Re-registration Form
Registration begins July 1, 2017
Registration must be completed by 11:59pm, Wednesday, Sept. 27, 2017
TO PREPARE FOR COMPLETING THE RE-REGISTRATION FORM:
- Carefully review the below instructions and keep this webpage open in a separate tab for reference
- Have an updated electronic version of your group’s Constitution ready for upload
- Have an updated electronic version of your group’s logo or profile picture
- Have the .berkeley.edu email addresses for any new roster members
- Open a new tab to https://callink.berkeley.edu/
- Find the “Register an Organization” button in lower left
- Use “Search” to find your organization
- Choose the green button to open the Re-Registration form
A few things to keep in mind while completing the Re-Registration form:
- The person who fills out the re-registration form will automatically become your organization’s 2017-18 Primary Contact. This can be changed at a later date if necessary by using the Callink Manage Roster tool.
- DO NOT CHANGE your organization’s official name. Doing so may result in an unapproved registration, or in losing ASUC sponsorship and funding. If you would like to change your name, consult with your LEAD Center Advisor prior to committing to a new name. You may, however, change your acronym and nickname.
- Organization Website URL refers to what appears at the end of your CalLink web address, i.e. if you enter group name, your CalLink page will be https://callink.berkeley.edu/organization/groupname
- External Website: If you have an external site, you must provide the web address. Facebook, Twitter and other SM feeds are optional, and if listed, feeds will automatically populate on your org’s CalLink page.
- The email, phone number, address, etc. under ‘Organizational Contact Information’ refer to group information, not personal information, and will be publicly available (i.e. enter email@example.com, not firstname.lastname@example.org.) The group’s CalLink page provides a “Contact Us” feature that sends an email to the CalLink roster’s Primary Contact
- PROFILE PICTURE: A default header picture will display unless your group has customized your organization profile. Keep in mind your group’s Callink page is where new students and the general public are being introduced to your organization. We recommend taking the opportunity during the registration steps to be creative in customizing your profile picture.
- The Re-Registration form requires an upload of the group’s current Constitution. You can find the group’s most recently approved Constitution in the group’s Callink/Documents folder. Please use the LEAD Center’s RSO Constitution Template with updated required language. Any amendments to the constitution should follow your group’s Article VI – Constitutional Amendments steps and the Re-Registration Form is the format you use for submitting the amended constitution. [Constitutional amendments outside of the Re-Registration period can be submitted directly to the group’s LEAD Center Advisor].
- On the roster page, please add the four members who will be part your organization NEXT YEAR (2017-18) as Signatories and remove past or graduating members whenever possible. Note, these changes take effect AFTER July 1, 2017, so removing graduating seniors will not cause any problems this academic year. During this step, at a minimum, you must confirm their presence or add the students that will be the 17-18 Signatories, and we highly recommend including all of the current and incoming members, especially officer positions. See the Callink FAQ for instructions on how to customize the your org’s Roster positions to reflect your org’s unique officer positions. Callink captures the roster data for posterity, and is an important way the LEAD Center can verify a student’s work to when applying to grad programs or employment opportunities.
- If your organization is currently frozen and you can’t find the registration button, click here to find your group’s CalLink page or email email@example.com to request a link to your organization’s page.
Step 2: Signatories
Signatories must renew their signatory certifications every academic year. If you were a signatory in 16-17, that status will NOT transfer to 17-18. Each organization must have between 4-8 certified Signatories.
The Signatory Certification Agreement form for registration during the 2017-2018 academic year is available starting July 1, 2017 and must be completed by Wednesday, Sept. 27, 2017.
Step 3: Orientation
Two signatories from each organization must attend an in-person orientation. RSVP for the time and date that fits your schedule by visiting callink.berkeley.edu/events and search for “signatory”. Credit for attending a prior year Signatory Orientation does not transfer to the current year as content is updated each academic year.
Being a Registered Student Organization (RSO) gives your organization official recognition by UC Berkeley while you are on campus. RSO’s are separate entities from the university and their programs, events, and activities do not represent the university. The only way to become an RSO is to register annually with the LEAD Center (registering with an academic department, finding a faculty advisor, setting up a DeCal, etc, is not the same thing.)
The perks of being registered:
- Funding through a variety of sources
- Ability to reserve spaces on campus
- Eligibility to recruit members by posting fliers on campus and announcements on specified campus calendars
- Advising from professional staff who specialize in supporting specific campus communities
- Free insurance coverage for most on-campus events, based on risk
- The ability to apply for a groupname.berkeley.edu web address
- The opportunity to build community and make Berkeley feel like home
- Ensure that your organization is operating in alignment with university policies, including:
- Berkeley Campus Regulations
- The Code of Student Conduct
- Nondiscrimination Policies
- Policy on Sexual Harassment and Sexual Violence
- Statement on Hazing (Matt’s Law)
- Policy on Alcohol and Tobacco on Campus
- The Dance Policy
- Time, Place, and Manner on Campus
- Campus Online Activities Policy
- Policy of Use of University Names, Seals, and Trademarks
- Your organization is financially responsible for any university charges
- To develop innovative ideas, to create a welcoming environment, and to provide social and educational opportunities to your members and the community.
- To have fun!
The name “Berkeley” can be used only at the end of the student organization’s name in reference to a geographical location, i.e., “at Berkeley” or “of Berkeley.” The student organization’s name may not begin with the word “Berkeley” unless the student organization has received proper authorization from the LEAD Center and/or the office of BCBP.
As long as names fall within the above stated guidelines, they can be approved.
Your organization’s uniqueness statement provides the LEAD Center additional details about your organization beyond what you have stated in your statement of purpose. This is an opportunity to clarify how your proposed organization is different from other existing student organizations at UC Berkeley and how your group will have a positive impact on the university community.
A student organization constitution is the official statement of the organization’s purpose and how it intends to operate. It should serve as a guide for making leadership changes, running meetings, planing activities, and generally makes decisions about how to best achieve an Organization’s stated purpose.
- All RSO constitutions must follow the format in the Constitution Template in order to be approved. While you may add articles or bylaws to the template, all of the articles in the template must be included. Additions to the document must adhere to the campus regulations as stated in the Berkeley Campus Regulations
- Please note and include the sections highlighted in red exactly as written, as this language complies with university policy.
- The sections highlighted in blue are required for all ASUC sponsored organizations and recommended for all RSOs
- Approved constitutions are uploaded and stored in the organization’s document folder on CalLink
Each RSO must have been 4-8 signatories at any given time. At least two of these must be currently enrolled students at UC Berkeley. The other 2-6 may be students, staff, or faculty members.